Local Governing Committee | Front Lawn Primary Academy

Standing Agenda Items for Meetings

All TKAT South Meetings should include the following standing agenda items:

Apologies for Absence

Declaration of Interests

Constitution of the Governing Body

Minutes of the Last Meeting

Action Points & Matters Arising from the Minutes

Chair’s Action

Chair’s Report & Correspondence

In addition to these standing agenda items, each of the TKAT South scheduled meetings will have the following additional items:

Autumn Term

TKAT SOUTH LGB – ANNUAL MEETING		Start of Autumn Term
Item	Content		Core Function Reference
1	Governor Compliance – update declarations of interest, Code of Conduct etc		CF4.2
2	Vision and Improvement Planning – review of achievements and outline planning for the coming year.		CF4.1

TKAT SOUTH LGB – ANNUAL MEETING		Start of Autumn Term
Item	Content		Core Function Reference
1	Vision and Improvement Planning
	Evaluate what was achieved last year: overview of public examination/national test results etc		CF1.1A
	Review the aims/vision statement		CF1.1B
	Agree key priorities for the year – review the SDP/SIP		CF1.1C
2	Governor Compliance
	Update register of pecuniary interests (must be published on the school website)		CF4.2A
	Review GB Code of Conduct		CF4.2B
	Review the Scheme of Delegation		CF4.2C

SCHOOL LGCs – CURRICULUM-TEACHING AND LEARNING FOCUS		First half of Autumn Term
Item	Content		Core Function Reference
1	Governor Compliance – update declarations of interest, Code of Conduct, review Scheme of Delegation etc.		CF4.2
2	Governance Structure and Appointments – Elect chair and vice chair; appoint clerk; review committee structure; agree roles & responsibilities.		CF4.1
3	Governance Operation, Calendar – agree calendar of meetings; agree governors’ action plan of visits etc.		CF4.4
4	Vision and Improvement Planning - review aims/vision statement; agree school targets; agree SDP.		CF4.1
5	Target Setting, Monitoring and Evaluation – receive annual report on pupil achievement, attendance, exclusions etc against targets; agree performance targets including attendance.		CF2.2
6	Governance Operation, School Trips - approve residential, overseas or hazardous trips.		CF4.4

SCHOOL LGCs – CURRICULUM-TEACHING AND LEARNING FOCUS		First half of Autumn Term
Item	Content		Core Function Reference
1	Vision and Improvement Planning
	Evaluate what was achieved last year: overview of public examination/national test results		CF1.1A
	Review the aims/vision statement		CF1.1B
	Agree key priorities for the year – review the SDP/SIP		CF1.1C
	Approve the SDP/SIP		CF1.1D
2	Governor Compliance
	Update register of pecuniary interests (must be published on the school website		CF4.2A
	Review GB Code of Conduct		CF4.2B
	Review the Scheme of Delegation		CF4.2C
3	Governance Structure and Appointments
	Elect chair and vice chair (committee chairs can be elected at the FGB meeting or at individual committees)		CF4.1A
	Appoint clerk (review arrangements for clerking)		CF4.1B
	Review committee structure (including terms of reference) and membership		CF4.1C
	Appoint clerks to committees or agree to delegate this to each committee		CF4.1D
	Review roles and responsibilities of individual governors		CF4.1E
4	Governance Operation – Standing Items
	Agree calendar of meetings against school calendar events (unless done in summer term)		GF4.4A
	Agree programme of governors visits		GF4.4B
	Agree minutes from meetings and committees		GF4.4D
	Approve residential, overseas or hazardous trips		GF4.4G
5	Target Setting, Monitoring and Evaluation
	Receive annual report on attendance/absence, pupil exclusion, racist incidents etc.		CF2.2A
	Agree school performance targets including attendance		CF2.2B
	Review performance data, including results and TKAT, Ofsted and FFT dashboards		CF2.2C
	Receive report on safeguarding		CF2.2D
6	Monitoring and Evaluation
	Receive and review Governor’s monitoring reports		CF1.2A

SCHOOL LGCs – FINANCE AND RESOURCES FOCUS		Second half of Autumn Term
Item	Content		Core Function Reference
1	Finance Policies and Budget Setting – review end of year accounts; receive financial benchmarking report; review charges & lettings policy; approve pay policy.		CF3.1
2	Budget Monitoring - receive budget monitoring reports, including Pupil Premium; approve audit reports, asset management plan and school capacity review recommendations and actions.		CF3.2
3	Safeguarding - review Single Central Record; review Safer Recruitment practices.		CF3.3
4	Health and Safety - receive report on Health & Safety; review risk register.		CF3.4
5	Admissions - review admissions arrangements for autumn of the next year.		CF3.5
6	Governor Compliance - receive Academy website compliance report.		CF4.2
7	Governor Training - plan induction of new governors; create governor training plan.		CF4.3
8	Governance Operation, Policy Review - ensure a schedule is in place to review all relevant policies through the year.		CF4.4

SCHOOL LGCs – FINANCE AND RESOURCES FOCUS		Second half of Autumn Term
Item	Content		Core Function Reference
1	Finance Policies and Budget Setting
	Review Academy draft year end accounts		CF3.1A
	Receive financial benchmarking report		CF3.1B
	Review charging and letting policies		CF3.1C
	Approve and publish School Pay policy (based on TKAT template)		CF3.1D
2	Budget Monitoring
	Receive budget monitoring reports		CF3.2A
	Receive Pupil Premium/Sports funding (primary only) and Catch-up funding (Secondary only) reports		CF3.2B
	Approve income and expenditure returns		CF3.2C
	Approve internal audit reports and sign the summary of recommendations		CF3.2D
	Receive asset management plan and school capacity review		CF3.2G
3	Safeguarding
	Review Single Central Record and Safer Recruitment practices.		CF3.3A
4	Health and Safety
	Receive report on Health & Safety		CF3.4A
	Review risk register		CF3.3B
5	Admissions
	Review, consult (if necessary) and publish admissions arrangements for autumn of the next year		CF3.5A
6	Governor Compliance
	Update register of pecuniary interests (must be published on the school website		CF4.2A
	Receive Academy website compliance report		CF4.2D
7	Governor Training
	Plan the induction of new governors		CF4.3A
	Review and plan to meet governors’ training needs		CF4.3B
8	Governance Operation
	Ensure schedule in place to review all relevant policies through the year		CF4.4C
	Agree minutes from meetings and committees		CF4.4D
	Complete Governor Impact statement (planning) linked to SDP/SIP		CF4.4F

SCHOOL PAY COMMITTEE		Autumn Term
Item	Content		Core Function Reference
1	Staff Performance Review - ensure every teacher has an appraisal and salary review		CF2.1
2	Staff Performance Review - approve teaching staff performance reviews		CF2.1

SCHOOL PAY COMMITTEE		Autumn Term
Item	Content		Core Function Reference
1	Staff Performance Review - check teacher performance management process is on track		CF2.1

Spring Term

SCHOOL LGCs – CURRICULUM-TEACHING AND LEARNING FOCUS		First half of Spring Term
Item	Content		Core Function Reference
1	Vision and Improvement Planning - review progress of the SDP/SIP; review SEF; review curriculum plan for following year.		CF1.2
2	Monitoring and Evaluation - receive and review Governor’s monitoring reports.		CF1.2
3	Target Setting, Monitoring and Evaluation, Pupil Performance - review performance data, including results and TKAT, Ofsted and FFT dashboards; review attendance and behaviour data.		CF2.2
4	Target Setting, Monitoring and Evaluation, Safeguarding - receive report on safeguarding.		CF2.2
5	Governance Operation, School trips - approve residential, overseas or hazardous trips.		CF4.4

SCHOOL LGCs – CURRICULUM-TEACHING AND LEARNING FOCUS		First half of Spring Term
Item	Content		Core Function Reference
1	Vision and Improvement Planning
	Review progress of the SDP/SIP		CF1.2E
	Review SEF		CF1.1F
	Review curriculum plan for following Year		CF1.1G
2	Monitoring and Evaluation
	Receive and review Governor’s monitoring reports		CF1.2A
3	Target Setting, Monitoring and Evaluation
	Review performance data, including results and TKAT, Ofsted and FFT dashboards		CF2.2C
	Receive report on safeguarding		CF2.2D
4	Governance Operation
	Agree minutes from meetings and committees		CF4.4D
	Approve residential, overseas or hazardous trips		CF4.4G

SCHOOL LGCs – FINANCE AND RESOURCES FOCUS
Item	Content
1	Finance Policies and Budget Setting - approve the final 3-year budget; complete and return budget template and Best Value statement; review capital requirements for the following year; audit school fund.
2	Budget Monitoring - receive budget monitoring reports, including Pupil Premium; approve audit reports, recommendations and actions.
3	Health and Safety - receive report on Health & Safety.
4	Governance Structure and Appointments - review composition of GB for coming academic year and publish details of governance arrangements on the website
5	Governance Operation, Calendar - agree calendar of meetings against the school calendar events (unless done in autumn term)
6	Governance Operation, Action Plan – review governors’ action plan of visits etc.
7	Governance Operation, Impact Statement - prepare and publish an annual Governor Impact Statement.

SCHOOL LGCs – FINANCE AND RESOURCES FOCUS		Second half of Spring Term
Item	Content		Core Function Reference
1	Finance Policies and Budget Setting
	Review Academy final year end accounts		CF3.1A
	Review staff structure		CF3.1E
	Review insurance		CF3.1F
	Approve draft 3-year budget		CF3.1G
2	Budget Monitoring
	Receive budget monitoring reports		CF3.2A
	Approve income and expenditure returns		CF3.2C
	Receive internal audit reports		CF3.2D
	Approve purchasing decisions for goods or services from external providers where appropriate		CF3.2E
3	Health and Safety
	Monitor Health and Safety		CF3.3A
4	Admissions
	Review new admissions numbers		CF3.4A
	Publish admissions policy for following year (following review of any feedback arising from consultation as necessary)		CF3.4C
	Publish admissions appeals timetable		CF3.4D
5	Governance Operation
	Agree minutes from meetings and committees		CF4.4D
	Review Governor Impact Statement to monitor GB performance		CF4.4E

Summer Term

SCHOOL LGCs – CURRICULUM-TEACHING AND LEARNING FOCUS		First half of Summer Term
Item	Content		Core Function Reference
1	Vision and Improvement Planning - review progress of SDP/SIP; start reviewing the SDP/SIP for the next academic year.		CF1.2
2	Monitoring and Evaluation - receive feedback on governors’ visits.		CF1.2
3	Target Setting, Monitoring and Evaluation, Pupil Performance - review performance data, including results and TKAT, Ofsted and FFT dashboards; review attendance and behaviour data; destinations of school leavers.		CF2.2
4	Target Setting, Monitoring and Evaluation, Safeguarding - receive report on safeguarding; review Child Protection policy and procedure.		CF2.2
5	Report to Parents/Carers - report to parents on the policy for children with SEN (not special schools) schools – advisory for academies)		CF2.3A
6	Governance Operation, School trips - approve residential, overseas or hazardous trips.		CF4.4

SCHOOL LGCs – CURRICULUM-TEACHING AND LEARNING FOCUS		First half of Summer Term
Item	Content		Core Function Reference
1	Vision and Improvement Planning
	Review progress of SDP/SIP		CF1.2E
	Start reviewing the SDP/SIP for the next academic year		CF1.2H
2	Monitoring and Evaluation
	Receive feedback on governors’ visits		CF1.2A
3	Target Setting, Monitoring and Evaluation
	Review performance data, including results and TKAT, Ofsted and FFT dashboards		CF2.2C
	Receive report on safeguarding (unless done in autumn term)		CF2.2D
	Review: i. Admissions and destinations of school leavers ii. Attendance of pupils and staff iii. Pupil exclusions for the year iv. Child protection policy and procedure		CF2.2E
4	Report to Parents/Carers
	Report to parents on the policy for children with SEN (not special schools) schools – advisory for academies)		CF2.3A
5	Governance Operation
	Agree minutes from meetings and committees		CF4.4D
	Approve residential, overseas or hazardous trips		CF4.4G

SCHOOL LGCs – FINANCE AND RESOURCES FOCUS		Second half of Spring Term
Item	Content		Core Function Reference
1	Budget Monitoring - receive budget monitoring reports including Pupil Premium; approve audit reports, recommendations and actions; where appropriate approve purchasing decisions for goods or services from external providers.		CF3.2
2	Finance Policies and Budget Setting - review staff structure for next year; review insurances; review and approve draft 3-year budget.		CF3.1
3	Health and Safety - receive report on Health & Safety.		CF3.3
4	Admissions - review new admissions numbers; publish admissions policy for following year; publish admissions appeals timetable.		CF3.4
5	Governance Operation, Action Plan – review governors’ action plan of visits etc.		CF4.4
6	Monitoring and Evaluation - receive and review governor’s monitoring reports.		CF1.2

SCHOOL LGCs – FINANCE AND RESOURCES FOCUS		Second half of Summer Term
Item	Content		Core Function Reference
1	Finance Policies and Budget Setting
	Approve the final 3-year budget		CF3.1G
	Complete and return budget template and Best Value statement		CF3.1G
	Review capital requirements for the following year		CF3.1H
	Audit school fund		CF3.1I
2	Budget Monitoring
	Receive budget monitoring reports		CF3.2A
	Approve income and expenditure returns		CF3.2C
	Receive internal audit reports		CF3.2D
3	Health and Safety
	Monitor Health and Safety		CF3.3A
4	Governance Structure and Appointments
	Review composition of GB for coming academic year and publish details of governance arrangements on the website		CF4.1C
5	Governance Operation
	Agree calendar of meetings against the school calendar events (unless done in autumn term)		CF4.4A
	Agree minutes from meetings and committees		CF4.4D
	Use Governor Impact Statement to conduct self-review of the GB effectiveness		CF4.4E
	Prepare and publish an annual Governor Impact Statement, taking account of the outcomes of the self-review and including: i. The governance arrangements that are in place, including the remit of any committees; ii. The attendance record of individual governors at LGB and committee meetings; iii. An assessment of the effectiveness and impact of the LGB and any committees with details of any particular challenges that have arisen;		CF4.4K